Requesting final 2024-25 payment

To claim your final payment, you must submit the following documents:

• Invoices to evidence Public Sector Decarbonisation Scheme spend (other evidence types may be accepted on a case by case basis)
• Schedule 5 payment request
• Statement of expenditure
• Satisfactory information to address all outstanding conditions outlined in Schedule 2 of your Grant Offer Letter (see ‘Addressing grant conditions’ section below)
• If you are completing your project on or before 31 March 2025, you will also need to submit the relevant completion documents (please see the ‘Completing your project’ page for more information)

If we do not receive all of this documentation to the agreed standard by 17 April 2025, we will not be able to confirm that your project has met the terms and conditions of the grant, and this may affect your grant value. If evidence is incomplete or missing then some or all of your final payment may be at risk, or Salix may have to reclaim funding already paid to you.     

For phase 3a multi-year, phase 3b multi-year and phase 3c single year projects, with grant end date 31 March 2025, all grant conditions must be resolved to receive your final 24/25 grant payment. This is regardless of whether your project is delayed after the grant end date. 

Grant conditions are outlined in Schedule 2 of your Grant Offer Letter. If you have received a Grant Amendment Letter following a change request, please also ensure any additional conditions listed in this letter have been addressed. Resolving these conditions ensures that Salix have completed all due diligence checks to confirm that the project meets the scheme criteria. These must be submitted for review and resolved before final payment can be made, to verify the final total eligible grant value.  

We advise submitting this information as early as possible so that these checks can be completed before they are able to impact on final payment. Please note: we require a minimum of 20 working days to process documents prior to submitting a payment claim as this allows time for queries to be raised and responded to. We therefore request that all conditions due prior to practical completion and commissioning are submitted at the earlier date of 31 January 2025.

To confirm the grant value of your project, and for us to make your final payment, we require a final project form and the energy saving calculations for your project that confirms this. These documents need to be provided prior to the expected discharge date of Monday 31 March 2025. Your relationship manager will send you a copy of your project form to update.

To ensure the efficient assessment of conditions and timely processing, the information provided for clearing your conditions must be final and meet the required standards. Any information that does not meet the specified standards will be rejected, posing a risk to your final grant payment. It is crucial that you provide accurate and complete data to facilitate a swift assessment by our team at Salix. If overdue conditions remain outstanding by 31 January 2025 there is a risk we will not have time to assess and, if required, query the evidence provided. Therefore, putting your final payment at risk. Please contact your relationship manager if you have any issues with submitting your conditions by this date. 

Please refer to the webinar slides and end of year letter you should have received, or contact your Salix relationship manager for support.